TalentPike Privacy Policy

Information we handle

Depending on the features you and your hiring organization use, TalentPike handles account and contact details, resumes and employment history, job applications and answers, interview schedules, audio/video recordings submitted or recorded with the relevant notice and consent, transcripts, AI-generated summaries and assessments, recruiting feedback, offer and hiring records.

We also process session information and operational/security records needed to operate and protect the service. Information may come from you, your hiring organization, interview participants or an integration that an authorized user connects.

How we use information

We use information to provide account access, receive and manage applications, coordinate interviews, deliver communications, store and review interview responses, support recruiting assessments and hiring workflows, troubleshoot the service and process privacy requests. AI-enabled features may process resume or interview content to produce structured information, summaries or assessments for the recruiting workflow. Generated outputs may be inaccurate and require appropriate review.

The organization running a recruitment process determines its recruiting purposes, authorized staff access and hiring decisions. Contact that organization about its recruiting practices and its own privacy notice. Our responsibilities depend on the service relationship and applicable law.

Google Calendar connection

Connecting Google Calendar is optional and requires your authorization through Google. TalentPike requests permission to identify the connected account, access calendar availability, and read, create, update and delete calendar events. We process the connected account email, authorization credentials, availability intervals and calendar event information to coordinate interviews and keep scheduled events synchronized.

Interview event details may include the meeting title, time, description, meeting link and participant email addresses. Google and event participants receive the details needed for scheduling actions you or an authorized scheduler request. Availability checking uses busy intervals rather than exposing unrelated event titles and descriptions to people booking a time.

We store Google authorization credentials encrypted and use them to maintain the connection, including refreshing access while you remain connected. Disconnecting Google Calendar in TalentPike stops use of the connection; it does not automatically erase existing calendar events, recruiting records or all stored connection records. You can also remove TalentPike access in your Google Account’s third-party connections settings. Contact support@talentpike.com to request deletion of retained connection information, subject to applicable retention requirements.

We use Google user data only to provide or improve the scheduling features described here. We do not sell Google user data, use it for advertising, or use it to train generalized AI or machine-learning models. Transfers and human access are restricted to the purposes and exceptions permitted by Google’s API Services User Data Policy. Google-derived information is handled in accordance with that policy, including its Limited Use requirements.

Google API Services User Data Policy and Limited Use requirements

Sharing and service providers

Information is available to the hiring organization and people authorized for the relevant recruiting workflow. We use service providers for hosting, storage, communications and enabled processing or integrations. Data needed for those services may be processed by those providers. Google receives calendar actions for a connected Google account; email and calendar invitations disclose their intended content to their recipients.

We may disclose information when required to meet applicable legal obligations. The Google data-use restrictions above also apply to disclosures of Google user data. Processing locations depend on the services and providers used; contact us for information about the arrangements applicable to your organization.

Retention and security

Retention depends on the purpose of the information, the hiring organization’s configured policies and applicable legal or contractual requirements. Recruiting records, recordings, security/audit records, connection records and backups may have different retention periods. A request is not complete merely because it has been submitted: applicable identity, authority and retention checks must be completed, and fulfillment may require review. Contact us or the hiring organization for the retention policy applicable to your information.

We use access controls, tenant and role restrictions, transport protections and encryption for stored integration credentials to protect information. No service can guarantee absolute security.

Your choices and privacy requests

Where applicable, you can request access, correction, deletion or review of automated processing through TalentPike’s Privacy & Data Requests page, your company-specific candidate privacy settings or support@talentpike.com. Identity verification and review may be required. Available rights and exceptions depend on applicable law and the recruiting organization’s responsibilities.

You can disconnect optional calendar access as described above. Required session storage supports account sign-in and security.

Open Privacy & Data Requests

Updates and contact

We will update this page and its effective date when the policy changes. For privacy questions or requests, contact TaraLogix Solutions LLC at support@talentpike.com.